ONLINE BUSINESS MANAGEMENT

Your Business Shouldn't Depend on You Being There

What brings you here today?

Bookings now for Q4 planning -

About Me

Your Online Business Manager

I’m Mandie and I fix what’s keeping you working 60-hour weeks while your revenue stays flat.

I work with business owners who can’t take time off without everything falling apart. You’re answering the same questions from your team for the third time this week. You’re doing work someone else should be handling. You’re the bottleneck, and you know it.

That’s where I come in. I build systems that run without you, manage teams that take ownership, and automate the repetitive work eating your time. With over a decade of experience, I’ve learned that the difference between businesses that scale and businesses that struggle isn’t talent or effort.

It’s having operations that don’t depend on you being there.

Learn More About Me

The Ops Review: See What's Actually Broken

You’re tired of generic business advice that doesn’t apply to your situation. This isn’t another strategy session where we talk about your vision and you leave with a PDF you’ll never read.

This is a no-nonsense audit of what’s actually happening in your business right now. We’ll identify the specific bottlenecks killing your productivity, the gaps costing you money, and the operational chaos keeping you working evenings and weekends.

You’ll walk away with a concrete 90-day action plan that addresses your actual problems, not theoretical ones. Every recommendation is specific to your business, your team size, and your current reality.

No motivational speeches. Just practical solutions that work.

VA Services: Get Help With Tasks

You need someone to handle the work you shouldn’t be doing. Admin tasks. Customer support emails. Data entry. The stuff that eats your time but doesn’t grow your business.

But hiring a VA yourself means vetting candidates, training them on your systems, managing their quality, and dealing with turnover when they disappear. Most business owners waste weeks finding the right person, only to start over three months later.

I work with a network of trusted VAs I’ve already vetted. Need someone for a one-off project? We’ve got you covered. Need ongoing support without the commitment? That works too. You tell me what needs doing, and I’ll either handle it myself or match you with the right person from my network.

No hiring hassle. No quality gamble. Just reliable support that gets work off your plate.

Monthly Operations Management: Your Business, Running Without You

Your business is successful, but you’re drowning in it. You’re answering the same questions every day, putting out fires that shouldn’t exist, and working harder than when you started.

This isn’t a scaling problem. It’s an operations problem.

I don’t just help out with tasks. I take full ownership of your operations so you can get back to being the CEO instead of the most expensive administrator. From building systems that actually work to training your team to solve problems without you, I create the operational backbone that lets successful businesses scale.

You focus on strategy and growth. I make sure everything else runs without you.

The Ops Review

€347

Online Business Management (OBM)

€1647

/mo

Dedicated virtual Chief Operating Officer
Personalized guidance
Ongoing operational oversight and strategic implementation
Continuous improvement without the cost of a full-time executive hire
Limited availability: Maximum of 3 clients at a time for dedicated attention
From €1647 (30 Hours p/m) Minimum 3 months

VA Services

€30

/hr

Not Sure Which Service You Need?

Ops Review – You know something’s broken, but you’re not sure what. Start here. Get a clear diagnosis and 90-day roadmap showing exactly what to fix first.

VA Services – You need specific tasks handled. Admin work, customer support, project coordination. You know what needs doing, you just need someone reliable to do it.

OBM Services – You need someone to take ownership of operations. Build systems, manage your team, handle the chaos so you can focus on growth. This isn’t task support – it’s full operational partnership.

Still not sure? Book a call and we’ll figure out what makes sense for where your business is right now.

ALSO AVAILABLE - AI WORKFLOW AUDIT

See What’s Eating Your Time

Not sure where to start with automation? This audit shows you exactly which tasks are costing you the most time and money. We identify 5-10 automatable tasks, calculate your ROI, recommend the right tools, and give you a clear implementation roadmap. Perfect for business owners who know they need automation but don’t know where to begin.

Clients

Trusted by Top Companies

Transform your business blind spots into opportunities for growth and efficiency.

Working with Mandie has been an absolute game-changer for our business! She’s incredibly organized and has implemented systems that have transformed how we operate. Mandie always brings fresh ideas to the table and is constantly learning new ways to streamline our processes. Every time we work together, the results are nothing but positive. If you're looking for someone who can truly optimize your business and help you scale efficiently, Mandie is the one!

Mandie Wheeler has really helped us cut through operational noise. Through Optimal Operations she has helped us with managing systems and keeping organised, coupled with her great knack for untangling complex workflows and delivering practical and actionable insights. Very highly recommended!

I have never come across someone as organised and determined as Mandie. She was always open to take on more work and optimize processes. So committed that even while managing a full-time job and raising two boys, she took it upon herself to further her studies in business optimization. Which she did with such determination and achieved great results. Mandie is most definitely an asset to any business. She is a hard worker that is reliable and always willing to go that extra mile to improve operations. She approaches each organization like it’s her own and takes ownership of all tasks and aspects of her role. If you need something done quickly and efficiently, or need to streamline your business processes, Mandie is your go-to expert.

Mandie is a great operations and business manager. She knows subscription businesses inside out, from fulfillment, the CRM's, processes, team management, finances, she's on top of everything! Including marketing campaigns too. Crucial for growth and for streamlining operations. I highly recommend her.

Mandie brought expertise, experience and a sense of control to our business that was well above what was prescribed and expected. She truly became an integral part of our subscription box operation, helping us optimize our internal processes. Mandie helped us with customer service, order procurement, vendor management, content creation and so much more. She has, unprompted, helped us refine processes that have increased sales and made us more efficient. It’s now difficult to imagine a Hemp Crate Co. without Mandie attached to it. Our customers love her too!

Excellent work by the team. Ongoing for 2 plus years.